Free tool · UK trades & self-employed

Free UK Invoice Generator

Create a UK invoice with your own prices and payment details. Choose trade starter items, add your details and select your VAT status — then print or save as PDF. No account, no watermark, no cost.

Make your invoice

Fill in your details, review the preview, then print or save as PDF. Free, no signup and no watermark.

Your document stays in this tab unless you download it or choose to transfer invoice items. Save a copy before leaving. No automatic saving.

1. Your business & customer
2. Dates & VAT

One VAT rate applies to all items. This simple template does not handle mixed rates, exemptions, reverse charge or special VAT schemes. Check the correct treatment before sending.

3. Work & prices

Review the preview before sending. PDF saving uses your browser’s print menu; on a phone, the options depend on your browser. The HTML download is a finished document you can reopen and print, not an editable draft.

Optional transfer supports completed invoices with whole quantities and payment terms up to 90 days. Business, customer and bank details do not transfer. Check VAT status again in WrkGenie.

Need to manage invoices regularly? See how WrkGenie works →

Live invoice preview

Scroll inside the preview for longer documents. Only the document is printed, without the website navigation.

A cleaning invoice example you can adapt

For an illustrative non-VAT invoice: 2.5 hours of cleaning at £20 per hour is £50. Add an agreed £15 extra and the total is £65. These are example numbers, not recommended rates. Use the domestic cleaning starter, describe the rooms and tasks agreed, and enter your own prices.

What to check before sending

Include a unique reference, supplier and customer details, a description of the work, supply and invoice dates, amounts and any applicable VAT. Sole traders should include their own name; limited companies should use their full registered name. Keep a copy and a record of invoice numbers.

Choose “Not VAT registered” if that applies to you. It is different from a registered business charging zero-rated VAT. This tool applies one rate to the whole document.

Check the GOV.UK invoice requirements

When to consider dedicated invoicing software

A free generator is ideal for occasional invoicing. Once you are sending more than a handful of invoices per month, dedicated software saves significant time: customer details auto-fill, quotes convert to invoices in one click, payment reminders send automatically, and you can see at a glance what has and has not been paid.

WrkGenie is built specifically for UK tradespeople and sole traders — see how invoicing works or explore the sole trader plan.

Frequently asked questions

What must a UK invoice include?

A UK invoice must include: a unique invoice number, your name and address, the customer's name and address, the supply date, the invoice date, a description of the goods or services, the amount due, and — if you're VAT registered — your VAT number and the VAT amount charged.

Do I need to be VAT registered to send an invoice?

No. Any self-employed person or business can issue invoices without being VAT registered. You only add VAT to your invoices if you are registered for VAT with HMRC. If you are not registered, choose Not VAT registered. Zero-rated VAT is a different treatment for registered businesses.

Does this support every type of UK invoice?

This is a simple single-rate template with a supply date and VAT registration fields. It does not handle mixed VAT rates, exemptions, reverse charge or special schemes. Check the invoice requirements for your business before sending.

Can I save the invoice as a PDF?

Yes. Click the 'Print / Save as PDF' button and your browser's print dialogue will open. Select 'Save as PDF' as the destination to save a PDF. Available options vary by device. You can also download the finished HTML document and reopen it in a browser.

Can I create invoices on my phone?

Yes. The invoice generator works in mobile browsers. Fill in your details, add line items, and use your phone's print or share function to save as PDF.

Do I need invoicing software as a sole trader?

A free template works well when you're starting out. As your job volume grows, dedicated software saves significant time — auto-filling customer details, converting quotes to invoices, sending payment reminders, and tracking what's been paid.

More free tools for UK tradespeople